The Archiving Unit in the Department of Documents, Certificates, and University Orders.
In the context of enhancing the services of the Documents, Certificates, and University Orders Department, the Archiving Unit within the department has been carrying out its tasks over the course of three months this year. The unit works on two main branches: electronic archiving and paper archiving. Regarding electronic archiving, the unit has archived 2,996 documents, attestations, and authenticity confirmations in the designated electronic archiving system. When graduates request a copy of these documents, the department can provide them with an officially certified copy through the electronic system, ensuring easy access and quick execution even in the absence of an internet connection. As for paper archiving, the unit retrieves the original copies of academic documents and stores them in "graduate files," enhancing security and preserving the graduate's rights to retrieve any document when needed. Regarding security and accuracy procedures, the importance of the system lies in maintaining the confidentiality of the information. Access to documents is restricted to authorized individuals who have the necessary permissions to access the system. The department also ensures the protection of graduate data at all stages of archiving and documentation, contributing to the preservation of the quality and integrity of academic documents. The Documents, Certificates, and University Orders Department continues to develop its systems in line with the latest archiving technologies to meet the needs of graduates and enhance the efficiency of administrative work at the university.